Getting Started with VideoProspect: A Beginner’s Guide

In today’s fast-paced digital sales world, personalization isn’t just a luxury; it's a necessity. Attention spans are short, inboxes are cluttered, and automation is everywhere. So how do you make meaningful connections with your prospects? VideoProspect is the solution.

This powerful platform lets you record once and reach many, creating personalized video messages without losing the human touch. Whether you're a B2B sales professional, a SaaS startup founder, or a marketing agency, this guide will help you get started with VideoProspect and close more deals with less effort.

What is VideoProspect and Why It Matters

VideoProspect is a video prospecting tool designed for sales, marketing, and customer success teams. It allows users to create personalized video messages in bulk, using a single recording alongside elements like prospect websites.

This changes the game in outreach. Instead of dull, impersonal emails, you send something unique—a real, human message crafted for each recipient.

Why It Works

• Human faces build trust.
• Visuals improve recall.
• Personalization captures attention.
• Efficiency increases output.
• 80% of marketers say video has directly helped increase sales.
  (Source: Wyzowl Video Marketing Statistics Report)

Benefits of Using VideoProspect for Sales and Outreach

Here’s why top-performing sales teams are ditching cold emails for video:

Saves Time

Create one video, and then scale it across hundreds or even thousands of leads with dynamic personalization.

Boosts Engagement

Show your prospect their website in the background while you speak directly to them in the foreground. It feels magical.

Feels Human

Emails can feel robotic. A video? That’s you, speaking one-on-one. It feels like a real conversation—even if it’s not happening at the same time.

Step-by-Step: How to Get Started with VideoProspect

Setting up VideoProspect is easy. Here’s a walkthrough from sign-up to sending.

Step 1: Upload Your Pitch Video

Start by recording a short video using your webcam or any other recording tool that introduces yourself and your offer. Keep the tone casual, professional, and relatable.

Tips for a Winning Pitch:

• Look into the camera and smile.
• Keep it under 60 seconds.
• Use their industry language.
• Mention specific value your product offers.

Step 2: Create a Prospect List

You can create a prospect list in two ways: manually or by importing a CSV file.

Option 1: Add Prospects Manually

• 1. Select or create a category for your prospect list.
• 2. Enter the prospect details such as first name, last name, email, position, company name, domain, and country etc.
• 3. Click Save Prospect to add each entry to the list.

Option 2: Import Prospects via CSV

• 1. Select or create a category.
• 2. Upload your CSV file using the Import Prospects tab.
• 3. (Optional) Keep Skip Invalid Prospects enabled to ignore entries with missing or invalid email addresses.
• 4. Click Create List to automatically import all valid prospects.
• 5. You can also download the Sample CSV to ensure your file follows the correct format.

Step 3: Use AWS S3 for Custom Video Hosting

To generate personalized video batches, AWS S3 integration is required.
Without connecting your S3 bucket, VideoProspect will not be able to render or store your generated videos.

By integrating AWS S3, you get full control over where your videos are saved—ensuring speed, security, and brand consistency.

How to Integrate AWS S3:

• Go to the Integrations tab inside your VideoProspect dashboard.
• Select AWS S3.
• Enter your API Key, Bucket Name, and Access ID.
• Toggle Enable Integration.
• Click Update to save, or Test to verify your credentials.

Now, when videos are generated, they’re sent to your S3 bucket and can be accessed via your custom URL or CDN setup.
Benefit: Fast delivery, total control, and better scalability.

Step 4: Generate Personalized Videos in Batches

This is where the magic happens.
Once you’ve uploaded your pitch video and prospect list, simply click “Create Batch”. A popup will appear where you can enter your batch name. After saving, your batch will be added to the Video Batches section. From there, hit the Start button to begin processing.

During batch processing, the system will:

• Capture real-time website previews from each prospect’s URL
• Overlay your pitch video as a floating bubble on top of their website.
• Render fully personalized video previews with interactive, clickable thumbnails.
• Generate animated GIFs for higher email engagement.
• Automatically create WordPress blog pages (if your site is integrated)

This automated process allows you to deliver high-impact, hyper-personalized outreach at scale—with almost zero manual effort.

Step 5: Share or Embed Videos Anywhere

Once your videos are ready, you have various sharing options:

• Copy the unique URL and paste it into your cold emails.
• Embed it on your landing page, website, or funnel pages.

Best Practices for Video Prospecting Success

To ensure your videos perform well, keep these best practices in mind:

Keep It Short

Aim for 30–60 seconds. The goal is to spark interest, not give a full demo.

Speak to One Person

Always address the individual prospect using “you.” Avoid generic terms like “everyone” or “your team.”

Smile and Stay Natural

Don’t over-rehearse. Be yourself—people buy from people, not scripts.

Test Before Sending

Preview a few rendered videos before launching your campaign to catch any mismatches or visual glitches.

Follow Up with Relevance

Send a second message that references the video, especially if they clicked but didn’t respond.

Use Cases for VideoProspect

B2B Sales Teams

Book more meetings by showing prospects you’ve done yourhomework.

Agencies & Consultants

Deliver pitch decks via video—fully customized and instantly memorable.

SaaS Companies

Onboard new users or re-engage cold leads with personalized walkthroughs.

Customer Success

Thank clients with a personal touch, send account updates, or gather feedback.

You're Ready to Prospect Like a Pro

Video outreach doesn’t have to be robotic, generic, or ignored.
With VideoProspect, you’re replacing the “spray and pray” method with intentional, scalable, human connection. Whether you’re using built-in hosting, embedding on your WordPress site, or taking full control with AWS S3, you’re equipped to reach your prospects with authenticity and confidence.

Record once. Scale infinitely. Build trust instantly. Log in now and launch your first campaign in minutes!